Thank you for your interest in joining our team!
ArtsBoston has been serving Greater Boston’s arts and cultural community for over 40 years. Our team is small and mighty. Each new hire has the opportunity to make a big difference not only within our office walls, but also out in the world for our membership of over 170 arts and cultural organizations and thousands of residents and visitors that live, work and play here.
ArtsBoston is an equal opportunity employer, committed to hiring individuals who reflect the diversity of Greater Boston. People of color and members of the LGBTQ community are strongly encouraged to apply.
If you are passionate about the arts, deadline and service driven, team oriented and thrive in small, innovative environments, we want to hear from you!
ArtsBoston relies on the ideas and contributions of diverse and talented students and accepts applications on a seasonal rolling basis. All ArtsBoston internship opportunities are designed to help students meet their educational goals while advancing our organization’s mission.
To apply, please send resume and cover to firstname.lastname@example.org with ‘INTERNSHIP’ in the subject line along with the semester you are looking to work.
The Office Manager and Development Assistant works side-by-side with the Executive Director and Senior Team to:
1. Support a wide range of critical operational admin functions; and
2. Collaborate on all aspects of a multi-faceted fundraising strategy.
DUTIES AND RESPONSIBILITIES
· Provide administrative support to Executive Director and Senior Team
· Schedule appointments and draft correspondences for senior leadership team
· Oversee office management, including supply orders and organization, and equipment maintenance needs.
· Manage logistics and record-keeping for staff, Board, and other meetings.
· Administer HR paperwork and reporting including payroll processing.
· Provide project/program support as needed
· Support Finance Department on as needed basis with filing, audit preparation, receipt tracking, etc.
· Other duties as required
Development and Board Communications
· Develop and monitor annual development work plan (grants, reports, annual fund, etc.) and calendar, and communicate priorities, timelines, and action items to Senior Team and Development Consultant.
· Aid in the production, completion, and submission of all grant materials, with guidance from Executive Director and Development Consultant and input from staff as needed.
· Draft routine and formal correspondence to donors and prospects on behalf of Executive Director.
· Maintain donor acknowledgment protocols and schedules across all ArtsBoston platforms.
· Manage Annual Fund campaign through development and implementation of a strategy, timeline, prospect lists, and materials, with guidance from Executive Director and Development Consultant. Manage data entry and gift acknowledgment process.
· Work with the Executive Director and Development Consultant to research both institutional and individual funding prospects and support moves management for engaging new donors, including planning and oversight for special events and other cultivation activities.
· Direct communication with and support for Board of Directors and related Committees, including but not limited to managing all meeting-related activities and correspondence and bi-weekly email updates; planning and management of orientation materials and meetings; coordination and stewardship of prospects lists and cultivation activities for potential new Board members.
· Other duties as required
KNOWLEDGE & EXPERIENCE
· Bachelor’s degree; 1-3 years of experience working in arts administration
· Excellent writing skills with a demonstrated ability to express ideas clearly and concisely, including editing and creating original materials
· Knowledge of and passion for Greater Boston’s performing and visual arts communities
· Good judgment with the ability to effectively manage the expectations of others, make sound decisions within the scope of the job, and elevate issues as needed
· An optimistic attitude and a willingness to help with the ability to interact positively with the public and staff
· Demonstrated ability as a “self-starter” who shows the initiative to carry assignments beyond the original instruction in anticipation of future opportunities
· Strong organizational skills, deadline and service driven, team oriented
· Microsoft Office Suite skills a must including Excel, PPT, Word
· Salesforce (or other comparable database systems)
· Social Media experience (LinkedIn, Facebook, Twitter) a plus
How to Apply
Submit your cover letter and resume to email@example.com. Please put “Office Manager and Development Assistant” in the subject line. No phone calls, please.